Bookkeeper (PART-TIME; New York or DC preferred)
Organizational Description: Founded in 2005, the mission of The Gathering for Justice to build a movement to end child incarceration while working to eliminate the racial inequities that permeate the justice system. The Gathering for Justice is a beloved community, grounded in dignity, justice, and liberation. We believe intersectional organizing builds collective power and works in solidarity to develop intercultural, intergenerational leadership. Our work is rooted in a legacy of nonviolence, a strength-based approach to achieving justice. We embody a transformational framework for racial justice, gender justice, and equity. Our work in New York City is led by the Justice League NYC, our rapid response task force, and we are building a movement to end child incarceration in California led by the Justice League CA.
Since 2013, The Gathering has stepped up our work building justice initiatives and supporting movements on multiple fronts. We’ve led policy initiatives for police accountability, organized as a diverse ‘family coalition’ to build the agenda for sustained black and brown liberation, catalyzed the re-introduction of federal legislation to end racial profiling and stop the militarization of law enforcement, engaged a serious and sustained effort for Raise the Age in NY State, and created a blueprint for criminal justice redress and accountability for NY City and State.
We’ve expanded our work throughout the country, and built the foundation for long-term justice reform in California and beyond. This success has led to huge impact and opportunity. Now we’re ready to take our organization to the next level, and the Bookkeeper will be integral to supporting the financial sustainability of our work. A key member of the finance and administration team, the bookkeeper will ensure timely, consistent financial administration that will keep the foundation of our organization strong as we continue to grow.
The Gathering for Justice seeks an experienced, detail-oriented Bookkeeper to post and process a range of accounting transactions. Reporting to the Chief Operating Officer, the Bookkeeper ensures smooth, efficient, and effective financial administration as our budget grows.
General bookkeeping, including accounts payable and receivable, reconciliation, and updating Quickbooks Online for all bank and credit card accounts
Determine and assign all project/class expenses and income
Make all wires and other requested money outflows
Participate in annual audit, including gathering all required materials for accountants; support external, donor, or government audits, as needed
Liaise with fiscally sponsored projects to collect invoices, receipts, W9s, and all other relevant reports and documents, and accurately enter into Quickbooks Online, including setting up systems of accountability
Accurately maintain all records, including but not limited to invoices, receipts, W9s, contracts, and audits
Calculate and distribute Paypal donations
Track donations and prepare required donation letters for The Gathering and sponsored projects
Prepare required financial reports for grants
Prepare financial reports for accountants for 990s
Provide COO and Director of Finance and Administration with practical support, as needed
Other tasks as developed and assigned
Payroll and Human Resources
Assist with human resources, including on-boarding new employees and securing benefits
Administer payroll and keep clear records
Manage workers compensation audits in NY, CA, and DC, and other states as necessary
Acquire W9s and issue all 1099s to independent contractors by January 31 of each year
Prepare forms 1096 and 1099 for the IRS by January 31 of each year
Other tasks as developed and assigned
At least 5 years of non-profit (501c3) bookkeeping experience
At least 5 years of experience with QuickBooks Online
Detail oriented and extremely organized
Experience with fiscally sponsored projects
Experience with audits and interfacing with accountants
Experience transitioning bookkeeping systems and developing systems for accountability
Experience with grant tracking and financial reporting
Experience administering payroll with ADP
Experience with building strategic financial systems
Enthusiasm, passion, patience, flexibility, and high-energy, including under pressure
Comfortable learning and developing new systems
Strong interpersonal skills with a high level of integrity and sound judgment and ability to communicate and work collaboratively across the organization openly and with respect
Experience with both c3 and c4 organizations is preferred
Salary Range: $2,500/month, plus bonus for audit periods
Application procedure: If you are interested in applying please send your resume, cover letter, three client/previous client recommendations and salary requirements via email to: email@example.com.
Please write Bookkeeper Application on the e-mail subject line.
Deadline: Applications will be considered on a rolling basis, with an expected start date of January 6, 2020.
The Gathering for Justice is an equal opportunity employer, committed to inclusive hiring and dedicated to diversity in our work and staff. We do not discriminate in employment opportunities or practices on the basis of actual or perceived race, color, religion, national origin, sex (including pregnancy, childbirth or related medical conditions), age, marital status, sexual orientation, gender identity or expression, veteran status, uniform service member status, disability or any other characteristic protected by law. Women, people of color, including bilingual and bicultural individuals, formerly incarcerated individuals, LGBTQ persons, and people with disabilities are encouraged to apply.